Our Rules

The Constitution and Rules of The Radio Society of Harrow


  1. These Rules supersede all previous rules.

  2. Any reference in these Rules to the Society, Committee, Members etc shall refer to the Radio Society of Harrow, its Committee, its Members etc. The term ‘Members’ shall include the Officers unless stated to the contrary.

  3. All reference to the male sex shall apply equally to the female sex.


  1. The name of the Society shall be: The Radio Society of Harrow.

  2. The Society is established:
    a) To promote the Amateur Radio interests of its members.
    b) To carry out such lawful activities as may be appropriate for the benefit of its members.
    c) To foster the true spirit of Amateur Radio.

  3. The Society shall be affiliated to the Radio Society of Great Britain.

  4. The Society shall neither engage in contentious matters nor shall it discriminate in favour of or against any person or body, except where such matters, persons or bodies directly concern the Society or Amateur Radio.


  1. Membership

    1. The Society membership shall comprise Ordinary and Honorary members.

    2. Any person wishing to become a Society member must complete an application form and send to the membership secretary and pay the appropriate subscription fee. The form may be submitted to the Committee who will consider whether that person should be accepted for membership. Any rejected application may not be resubmitted until the next membership year.

    3. Worthy persons may be nominated for Honorary membership by the Committee.

    4. The Committee may create other classes of membership, set limits to the total membership or set a minimum age for new members as appropriate.

  2. Management

    1. The executive control of the Society shall be the responsibility of a Committee who, in addition to the rights and responsibilities given by these Rules, shall take all other actions necessary to further the aims of the Society.

    2. The Committee shall comprise:

      The President )
      The Chairman ) who comprise the Officers
      The Secretary )
      The Treasurer )

      Not more than six Ordinary Committee Members.

    3. The President, Officers and Ordinary Members shall be elected annually by the Society in General Meeting. Candidates for these posts may be nominated:
      a) By two or more members who shall propose and second each candidate.
      b) By the outgoing Committee.

    4. The candidate’s willingness to stand for election must be ascertained. Nominations under a) must be presented in writing to the Secretary at least seven days before the General Meeting. In the event of only one candidate being proposed for a post, he shall be considered elected subject to ratification in General Meeting by show of hands. Contested posts shall be determined by simple majority in secret ballot.

    5. If there is no candidate for a post, then the remaining posts shall be filled as above. The new Committee may then decide whether to fill the vacancy from within the Committee, leave it vacant or co-opt a willing Society member. The Committee shall have the power to co-opt to fill a vacancy or for any other purpose.

    6. In the event of insufficient nominations to form a working Committee, the retiring Committee may adjourn the meeting to a later date and will remain in office pro-tem.

    7. Candidates for Officers and Ordinary Members of Committee must be paid up Society Members. Subject to this requirement, the retiring Committee members shall be eligible to stand for any post. The Presidential Candidate(s) need not be a member of the Society.

    8. The new Committee shall take office at the end of the General Meeting at which it was elected.

    9. The Committee shall meet at least six times each year at an agreed time and place. A quorum of the Committee shall be not less than half its members, not including the President. Voting in the Committee shall be by simple majority of those present. The President and invited members may speak in Committee but may not vote.

    10. Any Committee member who has any business, financial or similar interest in the Society’s affairs shall declare such interest. He may speak on the relevant matters but may not vote.

    11. The Chairman or his appointee shall conduct the business in Committee meetings and shall have only a casting vote.

    12. The Secretary or his appointee must attend every Committee meeting and take Minutes of that meeting. The Minutes shall be recorded and must be presented to the next meeting for confirmation. Confirmed Minutes shall be posted on the Society’s Notice Board.

    13. Any Committee Member who, without sufficient reason expressed to the Secretary, is absent from more than two Committee meetings may, at the discretion of the Committee, be considered to have resigned his office.

  3. Finance

    1. All substantial monies of the Society shall be banked by the Treasurer in the name of the Society. All payments from Society funds are subject to authorisation by the Treasurer and the Committee will receive up to date accounting information supplied by the Treasurer at every Committee meeting. Payments over a sum to be agreed by the Committee must be explicitly approved by the Committee.

    2. The Society’s financial year shall be from 1 January.

    3. For members joining the club after 1st January 2014, membership subscriptions fall due on the date of admission to the club and at each subsequent anniversary thereof.  For all other members, subscriptions shall fall due on the first day of January in each year. Subscriptions shall be paid directly to the Treasurer or his appointee or by electronic payment. The list of paid members will be displayed on the Society’s web site.

    4. Any member who has not paid his subscription within one month of the due date may have his name published on the Society Notice Board by the Treasurer and may be barred from participation in Society activities. After a further month without payment of subscription, membership will lapse.

    5. Honorary Members need pay no subscription.

    6. Any variation to the annual subscription shall be determined by the Committee and published in accordance with Rule 4.5 sixty days prior to the due date. This may be amended in General Meeting. A two-thirds majority shall be required to pass such an amendment.

    7. A lesser subscription may be determined by the Treasurer, which may be subject to Committee ratification, for:
      a) Members under the age of 18 on the due date.
      b) Senior Citizens.
      c) New members joining part-way through the year (for that year only).
      d) Other special cases at the Treasurer’s discretion.

  4. General Meetings

    1. The Annual General Meeting of the Society shall be held in March each year. The business of the AGM shall be:
      a) To receive and approve the Minutes of the last AGM and any Special General Meetings held in the time intervening.
      b) To consider any matters arising from those Minutes.
      c) To receive from the President a report of the Society’s activities in the previous year.
      d) To receive from the Treasurer an audited statement of the Society’s accounts for the previous financial year.
      e) To elect the President and Officers of the Committee.
      f) To elect the Ordinary Members of Committee.
      g) To appoint an Auditor (who shall not be a Committee member).
      h) To appoint the Editor fo the Society’s Journal (QZZ).
      j) To decide any matter of which notice has been given.
      k) To discuss any other business relevant to the Society.

    2. A Special General Meeting may be called by the Committee or by request of Members. This request must state the business for which the meeting is required and must be signed by by not less than a quarter of the members. A meeting so requested shall be held within one month of presentation of the request to the Committee.

    3. The business of a Special General Meeting shall be that for which it is called and no other.

    4. The quorum of a General Meeting shall not be fewer than ten members or a third of the membership, whichever is the smaller. Any General Meeting which has commenced with a quorum shall be deemed to remain quorate. Should it not prove possible to obtain a quorum, the meeting shall stand adjourned to a date to be decided by the members present. This postponed meeting shall be deemed quorate and may consider only the original agenda.

    5. At least three weeks notice must be given of any General Meeting. Sufficient notice may be given by any of:
      a) Publication in the Society’s journal.
      b) A notice affixed to the Society’s Notice Board.
      c) Verbal notice at three consecutive meetings.

    6. Notice of a requested meeting shall be the responsibility of those requesting it. Failure of any member to be informed of any General Meeting shall not invalidate the proceedings.

    7. Notice of any Rule change or any other matter requiring decision shall be given to the Secretary at least two weeks prior to a General Meeting and must be signed by a proposer and seconder(s). A two-thirds majority shall be required to pass a Rule change, a simple majority will suffice for any other matter.

    8. Voting in General Meeting shall be by Members present only; proxies shall not be permitted. Non-members may be present but shall take no part in the proceedings.

  5. Conduct

    1. All members shall abide by the letter and spirit of this Constitution & these Rules and shall conduct themselves so as to preserve the Society’s good name and that of Amateur Radio. Guests of members or visitors present at Society functions shall also be bound.

    2. No person shall give the name and address of the Society as his address for any purpose whatsoever. No person shall purport to bind the Society to any course of action unless so directed by the Committee.

    3. All equipment and other property owned by the Society or used on its behalf shall be used:
      a) In accordance with any appropriate National and International regulations.
      b) In accordance with any relevant RSGB recommendations.
      c) In a proper manner having particular regard to safety.
      d) At the Committee’s discretion.

    4. All members shall comply with any reasonable and lawful request of the Committee or its representative.

    5. Any Member breaking these Rules may be liable to the following sanctions:
      a) A formal warning.
      b) Suspension for a specified period.
      c) Expulsion from the Society.

    6. Any non-member shall be liable to:
      a) A formal warning.
      b) Expulsion from Society functions.

    7. The appropriate sanction shall be decided by the Committee who must review the matter at their next meeting. Members may appeal against sanctions in General Meeting.

    8. The Society shall not be held liable for any act by its members in breach of these Rules.

  6. Dissolution

    The Society may be dissolved only by Special General Meeting. The motion for dissolution shall succeed only if the votes cast in favour shall be both:
    a) At least two-thirds of the members present at the meeting.
    b) At least half of the total membership.

    In this event the Committee shall close the Society’s books and dispose of the Society’s assets as directed by the SGM.

  7. Interpretation

    Any dispute regarding the interpretation of these Rules shall be put to the Committee whose decision shall be binding.